To make sure the field is formatted the way you want, highlight the whole field, including the marks at each end.Ĭlick HOME, and then check the font and font size.Ĭlick Line Spacing to make sure the line spacing matches the spacing in the rest of your document.Īfter you add the fields you want to merge, type the information you want to be the same in each email message you send during the merge. Word includes the Greeting Line and Address Block fields, which add all the fields for a greeting or address, so you don’t have to add each field one at a time.įor example, to add a standard greeting to your email message or letter, use the Greeting Line merge field.Ĭlick where you want to add the greeting.Ĭhoose the name style that you want to use, and set other options. Then Word automatically fills in the fields with recipient information and generates all the individual documents. You start with a main document, attach a list of recipient information, and add mail merge fields. To show how mail merge works, let's start with an email message.
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